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Built with care for dental practices.
| Feature | Intake.Dental | Weave |
|---|
| Founder | Jordan Thomas, DMD (practicing dentist) | Tech entrepreneurs, founded 2008 |
| Core product | Intake + AI notes + voice AI + 24/7 reception | VoIP + texts + scheduling + payments + reviews |
| Pricing | Solo $79.99 / Multi $179.99 / Autopilot $799.99 per month | Pro starts $249/month + ~$750 setup; Elite/Ultimate custom quotes |
| PMS integrations | Every PMS — 30+ via direct bidirectional sync (Dentrix, Eaglesoft, Open Dental, CareStack, etc.); every other PMS via automatic PDF email delivery | 7 direct APIs (Dentrix, Eaglesoft, Open Dental, Curve, SoftDent, Dolphin, Fuse) |
| AI languages | 29 languages with real-time voice synthesis and translation | Multiple languages on SMS; voice language count not published |
| Phone system | Keeps your existing phones — adds AI receptionist on top | Replaces your phone system with VoIP hardware |
| Setup time | 60-second self-serve signup; cloud SaaS, no hardware | 2–4 weeks implementation plus ~$750 setup fee |
Multilingual conditional-logic forms, 60-second setup, $79.99/mo Solo tier includes unlimited submissions and PDF delivery.
Offers digital forms but gates them behind Elite/Ultimate tiers — Pro tier excludes them entirely.
Keeps your phones; adds a 24/7 AI receptionist that answers, books, and triages in 29 languages. Full two-way SMS and direct email with patients from the dashboard, appointment reminders, recall campaigns, text-to-pay, and in-house membership plan signup — all included.
VoIP phones with two-way texting (1,500–15,000 messages/month depending on tier) and missed-call auto-responses.
Learns each provider's charting style over 30 days; handles voice intake, insurance verification, and clinical notes in 29 languages.
2024 AI Receptionist handles calls, texts, sentiment analysis, and payment collection — but does not generate clinical notes.
Intake.Dental has three live tiers (Solo $79.99, Multi $179.99, Autopilot $799.99 per month) with no per-message or per-provider fees, plus a Full PMS replacement at a flat $500/month that is currently in development and available via waitlist. Weave starts at $249/month for Pro, adds ~$750 setup, and gates key features (forms, insurance verification) behind Elite/Ultimate tiers that require custom quotes. For most independent practices, Intake.Dental Solo already delivers more dental-specific AI than Weave Pro at roughly one-third the price — and practices that want a full PMS replacement can join the waitlist to be notified when the $500 flat plan ships.
Switching from Weave to Intake.Dental is a partial migration — you keep Weave's phones (or move back to your prior system) and swap the intake, AI notes, voice AI, patient SMS/email, payments, and membership plan layer onto Intake.Dental. Budget about one week of staff training. Switching from Intake.Dental to Weave is a bigger lift: expect 2–4 weeks for phone porting and hardware installation, and you'd lose dental-specific clinical note AI, multilingual voice intake, and provider-trained documentation.
Yes, though the overlap is larger than it looks. Intake.Dental ships full two-way patient SMS, direct email, text-to-pay, in-house membership plans, an AI receptionist, and appointment reminders — so most practices don't need Weave's messaging, payments, or reception products alongside it. The clean stack is Weave's VoIP phone hardware (if you want it) plus Intake.Dental for everything software: intake, clinical notes, multilingual voice AI, patient communication, payments, and membership plans.
Intake.Dental works with every PMS. For 30+ of the most common platforms we run direct bidirectional sync; for everything else, completed forms and notes are delivered as formatted PDFs via email. Weave has direct API integrations with seven named vendors and no PDF fallback for others. Both cover the majors (Dentrix, Eaglesoft, Open Dental), but Intake.Dental reaches every office regardless of what PMS they run.
Intake.Dental includes full 29-language voice AI with real-time translation, meaning a Spanish-speaking patient can call and complete intake entirely in Spanish. Weave supports SMS/text templates in multiple languages but does not publish equivalent voice capabilities.
Intake.Dental runs a 3-tier verification system (electronic eligibility check, AI voice calls, automated troubleshooting) on every Solo/Multi/Autopilot plan. Weave offers verification only on Elite/Ultimate tiers and the methodology is not publicly documented.
Intake.Dental is faster — you can sign up, connect your PMS, and start running forms in under an hour. Weave's VoIP rollout requires phone hardware and porting, which typically takes 2–4 weeks.
Weave is the right choice for practices ready to replace their entire phone system with VoIP hardware and want reputation management in one package. Intake.Dental makes more sense if you want AI that thinks like a dentist — clinical notes, multilingual voice receptionist, 3-tier insurance verification, two-way patient SMS and email, text-to-pay, and in-house membership plans — at a predictable $79.99–$799.99/mo, without ripping out your existing phones. Weave is broader hardware infrastructure. Intake.Dental is deeper software for dental operations.
Works with every PMS. Direct bidirectional sync for 30+ of the most common platforms, automatic PDF email delivery for everything else — no per-integration fees.
Direct API integrations with seven named PMS vendors; support beyond that list is unclear.
Intake.Dental is a focused AI operations layer starting at $79.99/mo that drops into your existing phone system. Weave replaces your phone infrastructure with a broader communication suite for healthcare.
Book a 30-minute demo and we'll show you exactly how we compare on the features that matter to your practice.
If you already use Dentrix, here's what Intake Dental adds and why it doesn't replace your PMS.
